Executive Assistant to CEO at DeepScale

DeepScale

Executive Assistant to CEO

Full-Time in Mountain View, CA - Associate


DeepScale is looking for an energetic, experienced and proactive Executive Assistant to support our CEO and other senior staff.

This position is 75%-Time plus full benefits to start.

Reports to: Director of Finance & Administration

Duties include:

  • Maintain our CEO’s professional and personal calendars
  • Coordinate internal and external meetings
  • Maintain other corporate calendars as needed
  • Provide general administrative support of our CEO and other senior staff
  • Triage email and assist our CEO in responding to written communication
  • Make travel and conference registration arrangements (domestic and international)
  • Prepare expense reports and summaries
  • Assist with special projects as needed


Important Qualifications:

  • Demonstrated ability to manage busy and complex calendars
  • Ability to anticipate needs with a consistent forward thinking focus
  • Ability to respond quickly and with excellent follow through
  • Comfortable working in a fast-paced and rapidly evolving start-up environment
  • Demonstrated ability to work with confidential information
  • Excellent problem solving, organizational and prioritization skills
  • Excellent oral and written communication
  • Tech savvy ability to work with a wide range of applications including Google Suite